Pinckney Community Public Library

Board of Trustees Meeting

Monday, April 21, 2008

 

The meeting is called to order at 6:18 P.M.

 

CALL TO ORDER by Bill Wismont, president.  Also present: Mary Press, secretary; Joan McCloskey, treasurer; Christine Weber, trustee; Hope Siasoco, library director; and Marcia Spicer, staff. Absent: Kate Pratt.

 

CORRECTIONS/ADDITIONS TO AGENDA: Joan asks that library director evaluations be added to the agenda. Christine asks that updates on the technology situation be added to the agenda.  Joan moves that the agenda be accepted as correct; Bill seconds the motion, all approve and the motion is passed.

 

READING OF MINUTES FROM MARCH 17, 2008 BOARD MEETING: Joan moves to accept the minutes as written; Bill seconds the motion, all approve and the motion is passed.

 

PRESENTATION OF BILLS:

 

    • April Bills for Review—Joan has questions on bank charges; these should not be an expense.  There is discussion of DVD/CD resurfacing.  Bill makes a motion to accept the April bills; Mary seconds the motion; all approve and the motion is passed.

OLD BUSINESS:

  • Library Operational Millage Renewal: The vote on the final millage language will be postponed until the special board meeting on April 28, 2008.  There is discussion of changing the heading on the millage proposal to include the word “renewal.”  Mary makes a motion to table the official language of the millage renewal until the April 28, 2008 special meeting; Joan seconds the motion; all approve and the motion is passed.
  • Vacation Policy Revisions: Hope brings forth a request from Kate to table the revisions until she can be present.  Mary makes a motion to table the revisions until the April 28, 2008 special meeting; Joan seconds the motion; all approve and the motion is passed.
  • Livingston County Directors & Trustees Dinner—April 30, 2008 (final count for attendees): Joan and Hope will be attending the Livingston County Directors & Trustees Dinner.
  • Board Liaison to the Friends Group Report/2008 Book Sale: Christine and Hope attended the most recent Friends of the Library meeting with a list of goals.  The group is going to update the information that they have available to the public.  More publicity for the group is discussed to, perhaps, increase membership.  Joan offers to accompany Christine to the May 1, 2008 Library Friends group meeting.  Mary asks if the Friends group should be asked to participate in Vendors Day (June 14, 10 A.M.-4 P.M. at St. Mary’s); Hope offers to schedule staff members for this event pending further information.  The board discusses giving information about the library, upcoming events, and the upcoming millage renewal—they will ask the Friends group to share a table with them.  Joan makes a motion that the library purchases a table for Vendors Day; Bill seconds the motion; all approve and the motion is passed.
  • MeL Fees: Distinctions between the three inter-library loan services are elucidated.  Bill makes a motion that the board have Hope do research on other libraries’ fee policies; Joan seconds the motion; all approve and the motion is passed.  This information is asked to be reviewed at the May meeting. 

NEW BUSINESS:

  • Reports:
    • Library Progress Report/Director’s Away Times Reports: The Livingston Reads author reading was a success; close to fifty people attended.  The Livingston Press & Argus covered the reading.  Hope suggests putting statistical information about public usage of the library in the newsletter relating to the millage renewal.  Report on file.
    • Treasurer’s Report: Bill makes a motion to accept the report; Mary seconds the motion; all approve and the motion is passed.
    • Bookkeeper Report: The discrepancies between the treasurer’s report and the bookkeeper report (per last meeting) have been resolved—the origin of the discrepancies has to do with the time of auditing and reporting expenses.  Christine makes a motion to accept the report; Bill seconds the motion; all approve and the motion is passed.
  • Issues:
    • April 15, National Library Workers’ Appreciation Day: Bill makes a motion to continue to discuss appreciation for the staff for educational purposes; Mary seconds the motion; all approve and the motion is passed.
    • Art in the Park Sponsorship Request: It is determined not to be beneficial to the library to patronize Art in the Park with its increased fee this year.  Joan makes a motion for the library not to participate in sponsorship of Art in the Park this year; Christine seconds the motion; all approve and the motion is passed.
    • Closing the Library on Saturday, May 24 (Memorial Day Closing on Monday, May 26): Christine makes a motion to close on Monday, May 26 as a holiday with appropriate pay for full time staff, and to close on Saturday, May 24 without holiday pay for staff; Joan seconds the motion; all approve and the motion is passed.
    • Special Library Board Meeting on April 28, 2008 @ 6:15pm: Library operational millage renewal, vacation policy, and short- and long-term library goals (finances, space needs, and library services) are to be discussed at the special April 28, 2008 meeting.
    • Human Resources Committee: Joan moves to dissolve the human resources committee as it is currently; Mary seconds the motion; all approve and the motion is passed.  Bill further motions to table any further discussion, including any replacement action, until a later date; Mary seconds the motion; all approve and the motion is passed.
    • Audit Presentation for May Board Meeting: A draft of the audit is currently being written and will be presented at the May 19, 2008 board meeting. 
    • Library Director Evaluations: This issue will be discussed further at the May meeting.
    • Technology Situation: Joan is working with the technology committee to review the library’s future technology support options. 

CALL TO THE PUBLIC: There is no response.

 

ADJOURNMENT: Joan moves that the meeting be adjourned; Bill seconds the motion; all approve, and the meeting is adjourned at 9:00 P.M. by Bill Wismont, president.

 

 

Respectfully submitted,

 Liza Wolterink