Pinckney Community Public Library

Board of Trustees Meeting

Monday, August 27, 2007

 

Meeting called to order at 6:24 P.M. by Mary Chamberlain

Present:   Mary Chamberlain, President;  Joan McCloskey, Treasure; Bill Wismont, Vice President; Kate Pratt,campaign committee chairperson Judy Ashembrener library staff and Hope Siasoco, director.

Absent:  Ron Rein

 

ADDITIONS/APPROVAL OF AGENDA---No addition but a correction to the agenda.   Instead of Aug 20th 2007, Joan asked that the date be changed to days date, which is August 27, 2007. 

 

READING OF MINUTES FROM JULY 16, 2007 MEETING----Joan made a motion to accept the minutes and Mary C. seconded the motion. All approved and Minutes accepted.

 

PRESENTATION OF BILLS: August bills were reviewed and Bill made a motion to accept the bills and Joan seconded the motion.  All approved and Motion to pass the bills is approved.

 

OLD BUSINESS:

  • Update on 2007 In-House Survey Results---- Joan  made a motion to stop the survey as of August 28th.  Bill seconded this motion.  Discussion done and all approved this motion. Motion passed.   Joan made a motion to have a sign made to be put on the Jeff Greens land with Jeff Greens permission gotten from Kate Pratt.  The sign will say the Proposed Site of the Pinckney Community Public Library.  An amount of no more than $ 300.00 will be spent on this sign. Mary C.  seconded this motion. Discussion done and all approved the motion.  Motion passed. 
  • Family Day at the Park---Reports from the public that the day was a very positive event.  A committee will be formed in March to continue with this event next year.
  • Library Directors Summit Workshop-----Mary C. and Judy attended this workshop and report was given.
  • NEW BUSINESS:
    • Reports:
    • Library Progress/Campaign Committee Report------Kate reported from the campaign committee. Information on upcoming events were given. Information about the library will be given to the students at the schools and sent home with them.
    • Treasurer’s Report---will be put on file.
    • Bookkeeper Report---reviewed and is on file.  September 12th will be the date for the board to put a budget together for the proposed building project. 
    • Issues:
      • 2007 Tax Rate Request Form (Form L-4029)---The request was filled and submitted to the Putnam township Clerk and the Livingston County Clerk.  2007 Tax Rate Request is computed at .9562.
      • 2008 Run for the Pinckney Community Public Library----Bill made a motion to have a second annual Run in March for the Pinckney Community Public . Joan seconded this motion. Discussion done and all approved.  A committee will be formed.
      • TLN Cooperative Update---Minutes from TLN Steering Committee of August 13, 2007 was presented, along with a breakdown of cost for TLN services should State Aid be cut in 2007-2008 to either 0 or 50% (See Attached). What to be done with OCLC Interlibrary Loaning was discussed and Hope will check on the cost and usage at the Pinckney Library. 
      • Letter Writing Campaign/Press & Argus Letters to the Editor/Op-Ed pieces----Letters were reviewed. If the Board in the future replies to any Letter to Editors in the newspapers, it needs to be first reviewed by the Library’s lawyers.
      • Town Hall Meetings for Bond Issue & Building Project----Campaign committee meetings are scheduled for Sept. and Oct. with Board members signing up to attend the meetings.   Town hall meetings will be scheduled with Dennis Jensen attending in October.  
      • Library Building Project Update with Dennis Jensen-----Presentation and discussion done on the most recent drawings and site plans, with the exterior elevations included. (See Attached) Presentation to the staff will be on September 24th.  Dennis will provide the Library with an electronic aerial model of the exterior of the proposed new facility. Discussion was done on whether the library should purchase a 3-D model versus 2-D pictures. Dennis will present a more cost effective presentation board to the Library that could travel and be housed temporarily at different businesses in the Pinckney and Putnam Twp. Area.
      • Proposed Property Purchase—Phase I Environmental Study---- Phase 1 environmental study was reviewed and is on file. Joan made a motion to continue to do Phase 2 of the environmental study along with a perk test and have Hope find an Environmental Studies company that could do the task, with the consideration of cost and schedule. Mary C. seconded the motion and discussion done. All approved.  Motion passed.

  • CALL TO THE PUBLIC---No response

     

    ADJOURNMENT----Joan made a motion to adjourn the meeting at 9:15 P.M. and Bill seconded the motion. All approved.  Mary C. closed the meeting.

     

    Respectfully submitted,

     

    Mary Press