Pinckney Community Public Library

Board of Trustees Meeting

Monday, January 21st, 2008

 

Meeting called to order at 6:17 P.M. by Bill Wismont, President

Also present were:  Christine Weber, trustee; Ron Rein, Vice -President; Joan McCloskey, Treasurer; Mary Press, Secretary; Sara Castle, Staff; Hope Siasoco, Director; Julie Haggerty, Real estate agent.

Absent:  no one.

 

The Township and the library board accepted Mary Chamberlain’s resignation.  Christine Weber was accepted by the Township and the library board as our new trustee.

 

ADDITIONS/APPROVAL OF AGENDA—Hope asked that the following to be added to the agenda --Joan McCloskey appointed for another term added under Old Business, and Costco Cards added under issues.  Mary P. made a motion to accept the additions and approval of the agenda and Joan seconded the motion.  All approved the motion.  Motion passed.

 

READING OF MINUTES FROM DECEMBER 17, 2007.  Joan made a motion to change under Old Business to read as follows---“Update on payroll services---Joan gave a report on the Payroll service.  Joan made a motion to postpone the new accounting system until the January meeting.”  Ron seconded the motion.  All approved the motion.   Minutes accepted with changes as read.

 

PRESENTATION OF BILLS:

  • December – January Bills for Review --- Joan made a motion to accept the bills as presented and Bill   second the motion.  January Bills will be paid.
  • OLD BUSINESS:
  • Library Fax Policy--- Hope asked for more time to study the policy change. Ron made a motion to table this discussion until March.  Joan seconded the motion.  Discussion done.  All approved.  Motion passed.
  • Proposal for Board Note-taker—The High school National Honor Society has been contacted for a note taker at our board meetings.  No response yet.  Bill made a motion to table this until the February meeting.  Joan seconded the motion.  Discussion done.  All approved.  Motion passed.
  • Proposal for extra storage----Christine made a motion to table the extra storage unit until next month.  Ron seconded the motion.  Discussion done.  All approved.  Motion passed.  Ron made a motion to allow Hope to discuss with the staff to close the library for no more than 2 days for reorganizing and cleaning of the sheds and library.  Joan seconded the motion.  Discussion done.  All approved.  Motion passed.
  • Approval of Joan ---Hope got word from the village clerk that Joan has  been accepted for approval from them for another term on the Library board.

 

NEW BUSINESS:

  • Reports:
    • Library Progress Report---Report reviewed and is on file.
    • Treasurer’s Report--- presented by Joan.  Joan made a motion to accept her report.  Ron seconded the motion.  Discussion done.  All approved.  Motion passed and report is on file.
    • Bookkeeper Report----Christine made a motion for the Title to be changed from “ Profit and Loss” to “ Income and Revenue”.   Bill seconded the motion.  Discussion done.  All approved.    Bill made a motion to have Diane, the bookkeeper, run a balance sheet every month.  Christine seconded the motion.  Discussion done.  All approved.  Motion passed.  Joan made a motion to have Diane do a report of the payroll dispersed every month.  Christine seconded the motion.  Discussion done.  All approved.  Motion passed. 
  • Issues:
  • Library real estate agent:  Joan made a motion to go into close session with Julie at 7:30 P.M. to discuss the Green Property with Hope in attendance.  Ron seconded the motion.   All approved the motion.
  • Out of close session at 8:10 P.M.
  • Ron made a motion to instruct our real estate agent, Julie, ask the sellers to extend our previous agreement for due diligence with the Greens for 4 to 5 months.  Joan seconded the motion.  Discussion done.  All approved the motion.  Motion passed.  Ron made a motion to have a special meeting on March 3rd at 6:15 P.M. to discuss land options and bring ideas to the meeting.  Christine seconded the motion.  Discussion done.  All approved the motion.  Motion passed.
    • Proposed New Staff Timesheets--- Presented by Hope. New time sheets are individualized for each staff member and include vacation, personal, sick, holiday times, with a “general exception/location” for explanations of being out of the building. It will be presented to the staff on their next all staff meeting. Hope will adapt an” Away time” form to keep track of her own times from the building and to include vacation, personal and sick leave time.   This will be done monthly.   
    • Operational Millage Election---Ron made a motion to postpone action on this until the March meeting.  Joan seconded the motion.  Discussion done.  All approved.  Motion passed.
    • Costco membership---Membership card was obtained for library use.

CALL TO THE PUBLIC----No response.

 

ADJOURNMENT  Ron made a motion to adjourn the meeting at 9:15 P.M. and Joan second the motion.  All agreed and meeting closed by Bill Wismont. 

 

Respectfully submitted,

 

Mary Press, Secretary