Pinckney Community Public Library

Board of Trustees Meeting

Monday, July 21, 2008

 

CALL TO ORDER: Mary Press, secretary, calls the meeting to order at 6:20 PM.  Present: Bill Wismont, president; Mary Press, secretary; Joan McCloskey, treasurer; Christine Weber, trustee; Kate Pratt, trustee; Hope Siasoco, library director; and Sara Castle, staff.

 

CORRECTIONS/ADDITIONS TO AGENDA: Hope adds the date of the Board of Trustees meeting on Monday, October 27.  Kate moves to move the director evaluation review to the end of the agenda; Joan seconds; all approve and the motion is passed. Mary makes a motion to accept the agenda as corrected; Kate seconds the motion; all approve and the motion is passed.

 

Bill came into the meeting at 6:25 P.M. and took over his duties as President.

 

READING OF MINUTES FROM JUNE 16, 2008 BOARD MEETING: Joan is not attending the August Friends Group meeting.  Bill will attend if he is in town.  Joan moves to accept the minutes as corrected; Bill seconds the motion; and the motion is passed.

 

PRESENTATION OF BILLS:

 

  •  July Bills for Review: Bill moves to accept the bills; Mary seconds the motion; all approve and the motion is passed. 

OLD BUSINESS:

  • June 2008 Bookkeeper’s Report: Report was reviewed, with some questions that were considered, and is accepted and on file.
  • Vacation Policy Review: There are two versions of the plan.  Version two states the following: employees will receive one week of paid vacation when 12 months of work have been completed; two weeks when 24 months have been completed; three weeks when 96 months have been completed; and three weeks plus one day for each additional twelve months worked when 120 months have been completed with a cap of four total weeks.  Vacation week eligibility is calculated based on the average actual hours worked in the employee’s prior anniversary year.  Vacation time cannot be carried over, but unused vacation time will be paid out by the end of the following month after the employee’s anniversary year and will be based on the employee’s current rate of pay.  Christine motions to approve the changed version two policy; Kate seconds the motion; Discussion done.  All approve and the motion is passed. (See attachment)
  • Director Evaluation Review: Christine presents her version of a director evaluation form.  Bill suggests that the 1-5 evaluation system be replaced with a yes-no evaluation option.   Will be reviewed later.
  • Computer & Building Safety Policy Review: Joan moves to table the computer and building safety policy review until the August meeting; Mary seconds the motion; Discussion done. All approve and the motion is passed.

NEW BUSINESS:

  • Reports:
  • Library Progress Report/Director’s Away Times Reports: Local youths will be selling their crafts at the library on Saturday, July 26.  Hope needed to use Bill’s name, as board president, in her MCACA grant application.  The library is requesting the amount of $3000 to help with the 2009 Livingston Reads Program. 
  • Board Liaison to the Friends Group Report: There was no July Friends Group meeting.  Joan cannot attend the August meeting; Bill will attend if he is in town.
  • Treasurer’s Report: Joan suggests that the library find another bank for their CDs.  Report on File
  • Issues:
    • Board Packet Papers: There has been some discussion about the amount of paper generated for the board packets.  One copy each of the Director’s Away Times Reports and the TLN reports will now be available at each board meeting instead of being included in the packet.
    • Changes to Salary Range due to Minimum Wage Increase:   Joan made a motion to add a line for minors in the employee handbook; the starting wage for employees under eighteen will be $7/hour.  Minimum wage for adults, including substitute employees, is now $7.40/hour.  Bill seconded this motion.  Discussion done.  Motion passed.
    • Backup Internet Access Issue: Joan made a motion to stay with the schools’ internet provider and the backup Internet access issue will be revisited if further issues arise at a later date. Bill seconded the motion.  Discussion done.  All approve and motion passed.
    • Update on Proposal for Online Booksale of Rare or Valuable Books: An updated proposal will be presented to the board after further legal review.

 

CALL TO THE PUBLIC: There is no response.

 

ADJOURNMENT: Bill moves to adjourn the meeting; Joan seconds the motion; all approve and the meeting is adjourned at 8:37 PM. by president, Bill Wismont.

 

Respectfully submitted,

Liza Wolterink