Pinckney Community Public Library

Board of Trustees Meeting

Monday, July 20, 2009

 

CALL TO ORDER: The meeting is called to order at 6:23 P.M. by Bill Wismont, vice president.  Present: Bill Wismont, vice president; Mary Press, secretary; Joan McCloskey, treasurer; Kate Pratt, trustee; Hope Siasoco, library director; and Marcia Spicer, library staff.

ABSENT:  Christine Weber

CORRECTIONS/ADDITIONS TO AGENDA: Hope adds the online book sale to the director’s report and adds sub-minimum wage increase under new issues.  Joan moves to accept the agenda as corrected; Mary seconds the motion; all approve and the motion is passed.

 

READING OF MINUTES FROM JUNE 15, 2009 BOARD MEETING: Joan moves to accept the minutes as presented; Bill seconds the motion; all approve and the minutes are accepted as presented.

 

PRESENTATION OF BILLS:

 

  •  July Bills for Review: Joan moves to accept the paid bills as presented; Bill seconds the motion; all approve and the bills are accepted as presented.

OLD BUSINESS:

  • Board of Trustees & Director’s Annual Review Update: Mary moves to accept the guidelines for review of the library director; Kate seconds the motion; all approve and the motion is passed. (See attached)  The board will receive the guidelines for review in the January board packet and discuss responses in February.  A review of the director will not be limited to an annual evaluation if problems occur throughout the rest of the year.
  • Library Short Term & Long Range Goals Update (ongoing discussion): Joan moves that the short-term goals be included in the January board packet and reviewed at the February meeting; Kate seconds the motion; all approve and the motion is passed.

NEW BUSINESS:

  • Reports:
  • Library Progress Report/Director’s Away Times Reports: The online book sale has gained the library a profit of $81.92 (eighty one dollars and ninety two cents) for July 2009.  This will be added to the “Book Sale” line of the bookkeeper report.   The reports are on file at the library. 
  • Treasurer’s Report: The report is accepted as presented and is on file at the library.
  • Bookkeeper Report: The report is accepted as presented and is on file at the library.
  • Issues:
    • 2009 Library Board Calendar: The guidelines for review of the library director and the short-term goals will be added to the board calendar.  Hope will add the distinction of township or village appointee to the board term limits on the calendar.  Kate moves to include discussion of staff salary adjustment to the budget process so that pay adjustments will take effect January 1 along with the rest of the budget; Mary seconds the motion; all approve and the motion is passed. Joan moves to add the director’s review and short-term goals to the September board packet to be discussed in October; Kate seconds the motion; all approve and the motion is passed.  Calendar item number ten, operational millage expiration, will be combined with calendar item number eleven.  Mary moves to accept the 2009 library board calendar as corrected; Bill seconds the motion; all approve and the motion is passed.
    • 2009 Budget Readjustment: Joan moves that $12,669.00 (25% of the 2008 excess of revenue over-expenses) be budgeted into capital outlay; Kate seconds the motion; all approve and the motion is passed.
    • Meeting Jim Pletz New TLN Director on Thursday, July 30, 2009 @ 1:00pm: Hope asks that any board members able to attend the meeting contact her before the meeting takes place.
    • Governor Granholm Issues Executive Order on Department of History, Arts and Libraries (HAL) and Request from MLA Executive Director and MLA President: The board discusses the executive order and responses will be relayed to MLA via email.
    • Channel 7 Action News Piece on MeLCat & MeL Databases: Hope shows the news piece to the board with Joan and Hope in the news piece and reports that it may be on the MeL website soon.
    • Local History Committee Update on Digitization of Pinckney Dispatch Newspaper Microfilm Reels: The library will loan its microfilm collection to the Howell library, which has a microfilm reader/printer, after the digitization process is complete.
    • Sub-Minimum Wage Increase: A state minimum wage increase to $7.25 (seven dollars and twenty five cents) /hour will affect minors and adults alike.

NEW BOARD ISSUES: There are no new board issues at this time.

 

CALL TO THE PUBLIC: There is no response.

 

ADJOURNMENT: Joan moves to adjourn the meeting; Kate seconds the motion; all approve and the meeting is adjourned at 8:22 P.M. by Bill Wismont, vice president.

 

Respectfully submitted.

 

Liza