Pinckney Community Public Library

Board of Trustees Meeting

Monday, June 16, 2008

 

CALL TO ORDER:  Meeting called to order at 6:17P.M. by President, Bill Wismont.

Present:  Bill Wismont, President; Joan McCloskey, Treasurer; Christine Weber, Trustee; Kate Pratt, Trustee; Mary Press, Secretary; Hope Siasoco, director; and Anne Render, Staff.

 

CORRECTIONS/ADDITIONS TO AGENDA:  Christine asked to add under Old business the following:  memorandum from the attorney regarding selling books.  Hope asked to add under New business: internet access through the schools.  Bill made a motion to accept the agenda and Joan second the motion.  Agenda approved by all.

 

READING OF MINUTES FROM MAY 19, 2008 BOARD MEETING & MAY 22, 2008 SPECIAL BOARD MEETING:  Joan made a motion to accept the minutes from the May 19th and the May 22nd board meeting.  Bill second the motion and all approved.  Motion passed.

 

PRESENTATION OF BILLS:

 

  •  June Bills for Review---Bills were reviewed.  Joan made a motion to accept the June bills and Kate second the motion. Discussion done.   All approved the motion.  June bills will be paid.

OLD BUSINESS:

  • Vacation Policy Review:  Hope was given direction to rework the vacation policy as recommended by the board and will be reviewed by the board at the July meeting.
  • Human Resources Committee: Bill made a motion to disband the Human Resource Committee until it is needed again.  Kate seconded the motion.  Discussion done and all approved.  Motion passed.
  • Interlibrary Loan fees:   Bill made a motion to immediately start a $ 5.00 processing fee for any lost or damaged material and note this on the receipts and in the policy manual.  Christine seconded the motion.  Discussion done and all approved.  Motion passed.
  • Computer & Building Safety Policy discussion with Pinckney Chief of Police:  Hope asked that the board review the internet use policy language from the lawyer and offer any suggestion to Hope for a  revised policy for the July meeting 
  • Technology Committee Update:  Joan reported updated the board on the status of the work from the committee. Discussion done and to continue looking into ways to partner with the Pinckney Community Schools.
  • Memorandum from the attorney concerning selling books:  Joan made a motion to appoint Christine as the board representative for the rare book collection committee and she will draft a contract and it will be reviewed by an attorney.  Kate seconded the motion.  Discussion done and all approved the motion.

NEW BUSINESS:

  • Reports:
  • Library Progress Report/Director’s Away Times Reports:  Christine and Kate will be working on a draft for the board’s submissions for the newsletter.  Report is on file. 
  • Board Liaison to the Friends Group Report:  The next Friend Group will be meeting on August 7th.  Joan will be going to that meeting to represent the board. (Correction: Joan cannot attend the August meeting; Bill will attend if he is in town.) 
  • Treasurer’s Report:   Joan reviewed the report with us and is on file.
  • Bookkeeper Report:  Reviewed and is on file.
  • Issues:
    • 2008 & 2009 Audit:  Joan made a motion that we continue with Post, Smythe, Lutz and Ziel LLP as our auditor for 2008 (cost: $4,525) & 2009 (cost: $4,625) as per auditor proposal dated July 18, 2005.  Christine seconded the motion.  Discussion done.  All approved.  Motion passed.
    • July 4th Closing & Request to Close on Saturday, July 5th; Joan made a motion to close the library on July 5th with out pay.  Bill seconded the motion.  Discussion done.  All approved.  Motion passed.
    • Director Evaluation:  Christine and Hope proposed to the board an evaluation form of PCPL Library Director—annual review.  This will be reviewed and revised at the July meeting.
    • Director Salary Negotiations and Library Staff Salaries: Christine made a motion to pay the proposed salary as presented to the director and staff, starting on June 1st, 2008. Joan seconded the motion. Bill abstained. All others approved. Motion passed. (see attached)
    • August 5, 2008 Operational Millage Renewal:  “Pinckney Community Public Library reminds you to Vote” flier was reviewed and will be posted in the library, the newsletter and in the newspapers. 
    • Library short term and long range goals:  Christine made a motion to table this issue until September’s meeting.  Joan seconded the motion.  Discussion done with suggestion on items to discuss at the meeting.  All approved.  Motion passed.
    • Internet access through the schools:   Concerning the fiber optic break down because of the weather, Hope will be checking on the insurance coverage, cost of fixing it and getting our own ISP. She will contact the board once there is more information.

 

 CALL TO THE PUBLIC:  No response

 

ADJOURNMENT  Joan made a motion to close the meeting at 9:35 P.M. and Christine seconded the Motion.  Meeting closed by Bill Wismont

 

 

Respectfully submitted,

 

 

Mary Press