Pinckney Community Public Library

Board of Trustees Meeting

Monday, March 17, 2008

 

The meeting is called to order at 6:20 P.M.

 

CALL TO ORDER by Bill Wismont, president.  Also present: Mary Press, secretary; Joan McCloskey, treasurer; Christine Weber, trustee; Mark Kaczmarek, technology consultant; Hope Siasoco, library director; and Tyra Schmitter, staff.

 

CORRECTIONS/ADDITIONS TO AGENDA: Joan asks that the subject of MEL fees be added under Issues.  Joan makes a motion to accept the agenda, Bill seconds the motion, all approve and the motion is passed.

 

READING OF MINUTES FROM FEBRUARY 18, 2008 & MARCH 3, 2008 SPECIAL BOARD MEETING: Christine makes a motion to accept the minutes, Bill seconds the motion, all approve and the motion is passed. Joan made a motion to accept the March 3rd minutes as read and Bill second the motion.  All approved and Motion passed.

PRESENTATION OF BILLS:

  • March Bills for Review: There is discussion over salting, election, ARMI, and other library fees.  Christine makes a motion to accept the March bills, Mary seconds the motion, all approve and the motion is passed.

OLD BUSINESS:

  • Library’s Short- and Long-Range Plans: A special meeting is set for April 28, 2008 to review goals and begin the process of the book sale.
  • The meeting will be at 6:15 P.M.
  • Vacation Policy Revisions: Christine discusses her revisions to the vacation policy.  Discussion follows, focusing on the removal of staff payouts in Christine’s new plan.  The issue is tabled and is to be brought up again at the April meeting. The human resource committee will look at this first and be brought to the board at the April meeting.
  • Operational Millage Election: Hope has received a memo from the lawyer who is setting the millage language.  Joan motions that the library ask for a six-year renewal of the current millage in the August election.  Bill seconds the motion, and discussion follows.  All approve and the motion is passed.  This language is to be given to the lawyer, and the board will review her draft at the April 21, 2008 meeting.
  • NEW BUSINESS:

   Reports:

  • Library Progress Report/Director’s Away Times Reports: The library has received the community foundation’s report on the funds to expect in the coming year; these funds have increased by $100 from those of the previous year.  Joan motions that the library use the money from the endowment fund to finance staff development again this year; Bill seconds the motion; all approve and the motion is passed.  Mary makes a motion to accept the reports, Bill seconds the motion, all approve and the motion is passed. Reports are on file.
  • Treasurer’s Report: Mary makes a motion to accept the report, Bill seconds, all approve and the motion is passed.
  • Bookkeeper Report: Christine moves to table the report until the discrepancies between the bookkeeper report and the treasurer’s report are reconciled; Bill seconds the motion; all approve and the motion is passed.
  •    Issues:
  • Library 2008 Technology Plan: Mark presents the library’s 2008 technology plan.  If the library receives the Parker Foundation grant this year, the library would like to put the monies toward updating all computers to Microsoft Office 2007.  Bill makes a motion to agree to the technology plan, Christine seconds the motion, all approve and the motion is passed.
  • Library Tech Support for 2008/2009: Mark’s current contract expires as of March 24th.  He presents the board with three options for his contract renewal.  The tech committee needs to meet to determine the new technology needs of the library.  Christine makes a motion to continue Mark’s contract as is for six months, revisiting his three renewal options at the end of that time; Bill seconds the motion; all approve and the motion is passed.   Mark’s report is on file.
  • Library Faxing Policy: Joan makes a motion to continue charging $1 per page for outgoing faxes, Mary seconds the motion, all approve and the motion is passed.  Joan makes a motion to waive faxing fees for job-hunting purposes, Bill seconds the motion, all approve and the motion is passed.  Joan makes a motion to increase the fee for incoming faxes to $1 per each five-page increment, Mary seconds the motion, all approve and the motion is passed.
  • Library Book Sale/Friends of the Library: The Friends of the Library group has asked that a board member attend their upcoming April meeting to discuss details of the running of the book sale.  Communication channels between the board and the friends group need to be reopened.  Christine agrees to attend the April meeting, and this issue will be discussed further at a later date.  Christine did a report on Chapter 11 Friends of the Library and Model Friends’ Co-operative Network and revitalizing communication with the PCPL Friends Group.  All three are on file.
  • Livingston County Directors & Trustees Dinner—April 30, 2008: Joan and Mary will definitely attend the dinner, and Bill and Christine may be able to attend.  Mary makes a motion to use money from the board expenses account to pay for the dinner, Christine seconds the motion, all approve and the motion is passed.
  • MEL Fees: Joan makes a motion to table this issue until the next meeting, Bill seconds the motion, all approve and the motion is passed.

CALL TO THE PUBLIC: There is no response.

 

ADJOURNMENT: Bill makes a motion to adjourn the meeting, Christine seconds the motion, and all approve.  The meeting is adjourned at 9:10 P.M. by Bill Wismont, president.

 

Respectfully submitted,

 Liza Wolterink