Pinckney Community Public Library

Board of Trustees Meeting

Monday, May 19, 2008

 

The meeting is called to order at 6:16 P.M.

 

CALL TO ORDER by Mary Press, secretary (presiding over meeting).  Also present: Joan McCloskey, treasurer; Christine Weber, trustee; Hope Siasoco, library director; Judy Aschenbrenner, staff; and David Williamson, CPA.  Absent: Bill Wismont and Kate Pratt.

 

CORRECTIONS/ADDITIONS TO AGENDA: Hope asks that the audit presentation be moved up.  Joan motions to approve the agenda; Mary seconds; all approve and the motion is passed.

 

READING OF MINUTES FROM APRIL 21, 2008 BOARD MEETING: Christine motions to accept the minutes as written; Joan seconds the motion, all approve and the motion is passed.

 

PRESENTATION OF BILLS:

 

  •  May Bills for Review: Joan moves to accept the bills as presented; Christine seconds the motion (excepting $325 to Borders—to be revisited at next meeting); all approve and the motion is passed.

OLD BUSINESS:

  • Vacation Policy Review: Joan moves to table until special board meeting to be scheduled at a later date; Christine seconds the motion; all approve and the motion is passed.
  • Human Resources Committee: Joan moves to table until special board meeting to be scheduled at a later date; Christine seconds the motion; all approve and the motion is passed.
  • Interlibrary Loan fees: Joan moves to table until special board meeting to be scheduled at a later date; Christine seconds the motion; all approve and the motion is passed.
  • Update on April 30 Livingston County Directors & Board Members Dinner: Hope will present the notes from the dinner when they become available.
  • Reschedule of April 28 Special Board Meeting: The meeting is tentatively scheduled for June 9th at 6:15 P.M., with the second choice being June 10th at 6:15 P.M., and the third choice being June 11th at 6:15 P.M.  In addition to the three previous items and long- and short-term goals, the beginnings of budget planning for 2009 are to be discussed at this meeting. 
  • Library Operational Millage Renewal: The board is standing by for a meeting later this week to finalize the millage language once the township’s taxes are in.

NEW BUSINESS:

  • Reports:
  • Library Progress Report/Director’s Away Times Reports: Hope presents statistics relating to interlibrary loaning.  Hope will present more detailed information for discussion at the special board meeting.  The library may receive a mini-grant to help with Livingston Reads.  Mini-grants can be received twice a year.  Other grants may also be available.  These reports are on file.
  • Board Liaison to the Friends Group Report: Joan and Christine attended the most recent meeting.  The Friends group decided that a portion of their local history calendar sale profits go toward the preservation of local history.  Christine proposes that an annual tradition be established with regard to the communication of library goals, most likely to be begun at their annual July organizational meeting.
  • Treasurer’s Report: The treasurer’s report is on file.
  • Bookkeeper Report: The bookkeeper report is reviewed and is on file.
  • Issues:
    • Audit Presentation with David Williamson of Post, Smythe, Lutz, & Ziel of Plymouth, LLP (CPA): (moved up) David’s comments are positive and the audit was successful.  The library’s audit is available for review in the library.
    • Director Evaluation and Salary Negotiations: Christine and Hope will meet to begin to prepare tools for the director evaluation.  Joan moves to table the director’s salary negotiations until the June board meeting; Christine seconds the motion; all approve and the motion is passed. 
    • Library Staff Salaries: Joan moves to table this until the June board meeting; Christine seconds the motion; all approve and the motion is passed. 
    • Computer & Building Safety Policy Discussion with Pinckney Chief of Police: The Chief of Police would like the board to have a procedural policy discussion regarding criminal activity in the library.  Christine motions to hold on this issue to seek advice from an attorney regarding policy language and procedure relating to patrons’ rule of conduct and police involvement; Joan seconds the motion; all approve and the motion is passed.

 

CALL TO THE PUBLIC: There is no response.

 

ADJOURNMENT: Joan moves that the meeting be adjourned; Mary seconds the motion; all approve, and the meeting is adjourned at 8:22 P.M. by Mary Press, secretary (presiding).