Pinckney Community Public Library

Board of Trustees Meeting

Monday, November 19, 2007

 

Meeting called to order 6:21 P.M.

 

CALL TO ORDER by Mary Chamberlain, President;  Also Present,  Joan McCloskey, treasurer; Mary Press, Secretary; Ron Rein, Trustee; Bill Wismont, Vice-President; Christine Weber, financial consultant; Marcia Spicer, Staff ; Hope Siasoco, Director; and  Benjamin Price, attorney.

 

ADDITIONS/APPROVAL OF AGENDA:  Hope asked that under Old business to add financial forecasting by Christine Weber and # 2 New Accounting system.

 

READING OF MINUTES FROM October 15, 2007 MEETING----Bill made a motion to accept the minutes and Joan seconded the motion.  All approved.  Motion passed and minutes accepted.

 

PRESENTATION OF BILLS:  Joan made a motion to accept the November bills.  Mary P. seconded the motion.  Discussion done and all approved to pay the November bills.  Motion passed.

 

OLD BUSINESS:

  • Proposal for new Payroll System-----Joan made a motion to accept ARMI (Automation Resource Management Inc.) to do our payroll service after she researched them and other companies with the service starting in January, 2008.   Bill second the motion. Discussion done and all approved.  Motion passed.  
  • New Accounting System---Ron made a motion to table until January and Ron seconded the motion.  Discussion done and all approved.  Motion passed. 
  • DDA Plan Update----A presentation will be made of the DDA Long Range Plan on Dec. 4th at the Village meeting. Meeting is open to public.
  • Christine Weber Presentation for the Financial Forecasting-----Christine did a presentation of a financial forecast for the library. The report has been accepted and filed. 
  • NEW BUSINESS:
  • Reports:
  • Library Progress Report----Hope reported on the workshop that she, Joan and Judy Aschenbrenner attended at the Salem-South Lyon library on November 16th.  MarkTek consulting report given and is on file.
  • Treasurer’s Report-----No report
  • Bookkeeper Report----No report
  • Human Resources Committee Report-----Ron, chairperson from the human resource committee, presented the proposals the committee recommends to the board from their November 14th, 2007 meeting.  Joan made a motion to accept the Human Resource committee report and Bill seconded the motion.  Discussion done and Motion passed.  # 1 Proposal---- Joan made a motion to change in our policy book under vacation pay to read --- for  the period of October, November & December of 2007 vacation pay be paid out in January 2008 and vacation pay for all of 2008 be paid out in January 2009, then each year thereafter in January. Ron seconds this motion.  Discussion done.  All approved this motion.  Motion passed.  # 2 Proposal---- MEBS OPEN ENROLLMENT:  Joan made a motion that the period of open enrollment for the HRA plan be done early in each December and to pay the $ 86.00 for any contract changes.  Ron seconded this motion.  Discussion done and all approved.  Motion passed.  # 3 Proposal-----MEBS HRA PLAN FOR LEAVE OF ABSENCE ISSUE------ Joan made a motion to table this until the December meeting.  Mary C. seconds this motion.  Discussion done and all approved.  Motion passed.  A list of 14 upcoming tasks for the HR committee was presented by Ron and they will be starting on them at their next meeting.
  • Issues:
    • Proposed change to Public Faxing Policy-----Joan made a motion to table this until the December meeting.  Mary P. seconded the motion.  All approved.  Motion passed.
    • Approved Leave of Absence Policy----Joan made a motion to table this until the December meeting.  Mary P. seconded the motion.  All approved.  Motion passed.
    • 2007 Budget Re-Adjustment----Ron made a motion to accept the proposed re-adjustment of the 2007 budget, to increase the budgeted income to $ 411,690 from $ 345,115 and increase the budgeted expense to $ 407,063 from $ 364,600.  Joan seconded the motion.  Discussion done.  All approved the motion.  Motion Passed.
    • 2008 Budget Proposal-----Budget presented and will be voted on at the December meeting.
    • November 6, 2007 Bond Election/plan for Building Team----Joan made a motion to table this until next year.  Mary P. seconded the motion.  All approved.  Motion passed.
    • Update on “due diligence” for proposed property purchase------Joan made a motion to go into closed session  with Hope Siasoco, the director, and Benjamin Price, the property attorney, to discuss a confidential written legal opinion that is subject to attorney-client privilege and issue of whether to cancel the current purchase agreement or renegotiate it.  Ron seconded the motion.  All approved.  Motion passed.    Went into Closed Session at 8 P.M.
    • Open back to the public at 8:30 P.M.  Ron made a motion to go forward to have a BEA (Baseline Environmental Assessments) leach testing for $ 500.00 through Insight/BCI as recommended by Benjamin Price, property lawyer, on the proposed property purchase, and to table the negotiation on the proposed property.  Joan seconded the motion.  Discussion done.   All approved the motion.  Motion passed.
    • CALL TO THE PUBLIC-------no response.
  •                   ADJOURNMENT------Ron made a motion to adjourn the meeting. 

                  Joan seconded the motion.  All approved.  Meeting adjourned at          8:40 P.M. by Mary Chamberlain, President.

 

                  Respectfully submitted,

 

 

                  Mary Press, secretary