Pinckney Community Public Library

Board of Trustees Meeting

Monday, October 15, 2007

            CALL TO ORDER:  AT 6:14 P.M. by President, Mary Chamberlain

 

PRESENT:  Mary Chamberlain, President;  Joan McCloskey, Treasurer;  Mary Press, Secretary;  Ron Rein, Trustee;  Bill Wismont, Vice-President; Hope Siasoco, Director;  Anne Render, Staff;  Christine Weber, Financial Consultant; Kate Pratt, Campaign Committee Chairperson;  and Dennis Jensen, Architect.

 

ADDITIONS/APPROVAL OF AGENDA:  Hope asked that Dennis Jensen’s report be moved to follow the October bills.   Joan made a motion to accept the agenda and changes and Ron seconded the motion.  All approved.

 

READING OF MINUTES FROM SEPTEMBER 17, 2007 MEETING:  Joan made a motion to accept the September minutes as read and Mary C. seconded this motion.  All approved.  Motion passed.

 

PRESENTATION OF OCTOBER BILLS:  October bills were reviewed and Joan made a motion to accept the bills to be paid and Mary C. seconded the motion.  All approved and motion passed to pay the bills as presented. 

 

ISSUES:

LIBRARY BUILDING PROJECT FOR BUILDING WITH DENNIS JENSEN:  Dennis will be at the following meetings on Wednesday, October 17th at the Village Education building at 9:30 A.M., and at the High School Building at 6:30 P.M.  Hope will attend the Township board meeting at 7 P.M.  Dennis will give out information at these meetings on how we got to this point and what is happening now with our building project.

 

UPDATE ON ‘DUE DILIGENCE’ FOR PROPOSED PROPERTY PURCHASE:   Dennis will take care of getting the soil borings testing proposals and included will be the perk testing on the proposed property at a cost of $ 3,500.  The report from Insight/BCI for Phase II Environmental testing was not received. 

 

OLD BUSINESS:

PROPOSAL FOR NEW ACCOUNTING & PAYROLL SOFTWARE:  Ron made a motion to table the new accounting software until the November meeting.  Mary P. seconded this motion.  Discussion done.  All approved this motion.  Motion passed.  Joan reported that she interviewed four companies to do the payroll checks for the employees and two were picked for consideration from DiAnne our bookkeeper.  This new system will be started January 1st, 2008.

 

HUMAN RESOURCES, BOARD & DIRECTOR ROLES & RESPONSIBILITES:  Joan made a motion to direct the Human Resource committee to draft a policy change for considering disbursement of vacation benefits and salary adjustments for employees at the end of the year, with this to be ready for approval by the board at the November meeting.   Mary P. seconded this motion.  Discussion done.  All approved the motion.  Motion passed.

 

Board and Director roles and responsibilities work sheet was passed out to all board members and were asked to have this filled out and returned to the library by October 22nd.  It will go to the Human Resource committee for discussion and consideration and ready for the board’s approval by the November meeting.

 

NEW BUSINESS

Reports:

LIBRARY PROGRESS /CAMPAIGN COMMITTEE REPORT:

Anne Render reported on the meeting that she and Tyra Schmitter attended on the launch of wireless Livingston on September 25, 2007 at the Crystal Gardens Banquet Center.  This report is on file.  The Clothes Line Project is on display at our library to be enjoyed. 

Hope reported that the book for Livingston Read for 2008 will be The Worst Hard Times by Timothy Egan. Livingston Reads begins February 1, 2008 thru March 31, 2008.                 

Campaign Committee Report was given by Kate Pratt, chairperson.  50 lawn signs will be printed with the size of them being 22 by 16 saying “Please Support Your Library Tuesday, November 6th”. She will have a campaign ad in the Ann Arbor paper on November 1st and the Green Sheet on November 3rd.

 

TREASURER’S REPORT:  Joan gave the report and is on file.

BOOKKEEPERS REPORT:  Reviewed and is on file.

ISSUES:

NOTICE OF PUBLIC HEARING REGARDING RESTATED AND AMENDED PINCKNEY DDA PLAN DESCRIPTION & TAX INCREMENT FINANCING PLAN DESCRIPTION:   Public meeting will be held on October 23rd at  7:30 P.M. at the Village Hall.  Our lawyer is reviewing the information packet from the village and will give her recommendation.

 

REPORT FROM SCHOOL BOARD MEETING & VILLAGE COUNCIL MEETING PRESENTATIONS:  Joan, Ron, Kate and Hope attended the school board meeting and Joan, Hope and Kate attended the Village Council Meeting.  Good report from both meetings.  Radio and News reporters were on hand at the village meeting and an interview was given to them by Hope. 

 

UPCOMING TOWN MEETINGS IN OCTOBER:  Meeting will be on Saturday the 20th of October at the library.  Dennis Jensen will be at the meeting.


UPDATE ON BUDGET FOR BUILDING PROJECT AND LIBRARY OPERATION BUDGET:  Christine asked that the budget for the new building project be tabled until the November meeting.   Christine asked the board members for a working meeting with her on October 24th at noon. 

 

Ron made a motion that the Pinckney Community Public Library Board go on record by supporting Hope regarding the issues of Donna Aschenbrenner, former employee, and that a letter be sent to Donna from the board after being approved by our lawyer.  Bill second this motion.  Discussion done.  All approved this motion.  Motion passed.

 

CALL TO PUBLIC:  No response.

ADJOURNMENT:  Joan made a motion to adjourn the meeting at 9:10 P.M. and Ron seconded this motion.  Motion passed and meeting closed.

 

Respectfully submitted,

 

 

Mary Press